Here are some helpful keyboard shortcuts that will help you save time and be more efficient while typing and working.

Windows Explorer Keyboard Shortcuts
Alt + D Select the address bar
Alt + Enter Open the Properties dialog box for the selected item
Alt + P Display the preview pane
Alt+Left Arrow View the previous folder
Alt + Right Arrow View the next folder
Alt + Up Arrow View the parent folder
Ctrl + E Select the search box
Ctrl + Mouse scroll wheel Change the size and appearance of file and folder icons
Ctrl + N Open a new window
Ctrl + Shift + N Creates a New Folder on the active desktop or in the active Windows Explorer window.
End Display the bottom of the active window
F11 Maximize or minimize the active window
Home Display the top of the active window
Num Lock + Asterisk (*) on numeric keypad Display all subfolders under the selected folder
Num Lock + Plus Sign (+) on numeric keypad Display the contents of the selected folder
Num Lock + Minus Sign (-) on numeric keypad Collapse the selected folder
Left Arrow Collapse the current selection (if it’s expanded), or select the parent folder
Right Arrow Display the current selection (if it’s collapsed), or select the first subfolder

General Keyboard Shortcuts
Alt + D Move focus to address bar in Windows Explorer and Internet Explorer
Alt + D, Tab Move focus to search bar in Windows Explorer and Internet Explorer
Alt + Enter Open Properties window of selected item
Alt + Esc Cycle through all open windows.
Alt + P Turn Preview Pane on or off in Windows Explorer
Alt + Left Arrow Go back in Windows Explorer
Alt + Right Arrow Go forward in Windows Explorer
Alt + underlined letter Display the corresponding menu or Perform the menu command
Alt + Up Arrow Go Up a directory in Windows Explorer
Alt + Tab select a open items or windows to see.
Alt + Spacebar Open menu of the current active window
Ctrl + Alt + Tab Use the arrow keys to switch between open items or windows
Ctrl + Down Arrow Move the cursor to the beginning of the next paragraph
Ctrl + Up Arrow Move the cursor to the beginning of the previous paragraph
Ctrl + Left Arrow Move the cursor to the beginning of the previous word
Ctrl + Right Arrow Move the cursor to the beginning of the next word
Ctrl + Shift + Arrow Select a block of text
Ctrl + Arrow + Spacebar Select multiple individual items in a window or on the desktop
Ctrl + A Select all items in active open window
Ctrl + C Copy the selected item
Ctrl + Esc Open Start menu
Ctrl + Mouse Wheel Increase or decrease icon size in current active Windows Explorer window or desktop
Ctrl + N Opens new Windows Explorer or Internet Explorer window
Ctrl + Shift + N Creates a New Folder on the active desktop or in the active Windows Explorer window.
Ctrl + Shift + Esc Open Task Manager
Ctrl + V Paste the selected item
Ctrl + X Cut the selected item
Ctrl + Y Redo an action
Ctrl + Z Undo an action
Delete Delete the selected item and move it to the Recycle Bin
End Scroll to the bottom of the current active window
Esc Cancel the current task
Home Scroll to the top of the current active window
Right Arrow Open the next menu to the right, or open a submenu
Left Arrow Open the next menu to the left, or close a submenu
Shift + Arrow Select more than one item in a window or on the desktop, or select text within a document
Shift + Delete Delete selected item permanently without it going to the Recycle Bin first.
Shift + Left Click Select a item or multiple items
Shift (when you insert a CD) Prevent the CD from automatically playing

Calculator Keyboard Shortcuts
Alt+1 Switch to Standard mode
Alt+2 Switch to Scientific mode
Alt+3 Switch to Programmer mode
Alt+4 Switch to Statistics mode
Alt + C Calculate or solve date calculations and worksheets
Ctrl + E Open date calculations
Ctrl + H Turn calculation history on or off
Ctrl + L Press the MC button
Ctrl + M Press the MS button
Ctrl + P Press the M+ button
Ctrl + Q Press the M- button
Ctrl + R Press the MR button
Ctrl + U Open unit conversion
Del Press the CE button
Esc Press the C button
F1 Open Calculator Help
F9 Press the +/– button
R Press the 1/× button
@ Press the square root button
Ctrl+ Shift + D Clear the calculation history
Enter Recalculate the calculation history after editing
Esc Cancel editing the calculation history
F2 Edit the calculation history
Down Arrow Navigate down in the calculation history
Up Arrow Navigate up in the calculation history
D Press the Mod button in Scientific mode
I Press the Inv button in Scientific mode
L Press the log button in Scientific mode
M Press the dms button in Scientific mode
N Press the ln button in Scientific mode
O Press the cos button in Scientific mode
P Press the pi button in Scientific mode
Q Press the x^2 button in Scientific mode
S Press the sin button in Scientific mode
T Press the tan button in Scientific mode
V Press the F-E button in Scientific mode
X Press the Exp button in Scientific mode
Y Press the x^y button in Scientific mode
Ctrl + B Press the 3√x button in Scientific mode
Ctrl + G Press the 10x button in Scientific mode
Ctrl + O Press the cosh button in Scientific mode
Ctrl + S Press the sinh button in Scientific mode
Ctrl + T Press the tanh button in Scientific mode
Ctrl + Y Press the y√x button in Scientific mode
F3 Select Degrees in Scientific mode
F4 Select Radians in Scientific mode
F5 Select Grads in Scientific mode
; Press the Int button in Scientific mode
# Press the x^3 button in Scientific mode
! Press the n! button in Scientific mode
F2 Select Dword in Programmer mode
F3 Select Word in Programmer mode
F4 Select Byte in Programmer mode
F5 Select Hex in Programmer mode
F6 Select Dec in Programmer mode
F7 Select Oct in Programmer mode
F8 Select Bin in Programmer mode
F12 Select Qword in Programmer mode
J Press the RoL button in Programmer mode
K Press the RoR button in Programmer mode
< Press the Lsh button in Programmer mode
> Press the Rsh button in Programmer mode
% Press the Mod button in Programmer mode
| Press the Or button in Programmer mode
^ Press the Xor button in Programmer mode
~ Press the Not button in Programmer mode
& Press the And button in Programmer mode
Spacebar Toggles the bit value in Programmer mode
A Press the Average button in Statistics mode
D Press the CAD button in Statistics mode
S Press the Sum button in Statistics mode
T Press the S.D. button in Statistics mode
Ctrl + A Press the Average Sq button in Statistics mode
Ctrl + S Press the Sum Sq button in Statistics mode
Ctrl + T Press the Inv S.D. button in Statistics mode

Dialog Box Keyboard Shortcuts
Arrow Keys Select a button if the active option is a group of option buttons
Backspace Open a folder one level up if a folder is selected in the Save As or Open dialog box
Ctrl + Shift + Tab Move back through tabs
Ctrl + Tab Move forward through tabs
Enter Replaces clicking the mouse for many selected commands
F4 Display the items in the active list
Shift + Tab Move back through options
Spacebar Select or clear the check box if the active option is a check box
Tab Move forward through options

Ease of Access Keyboard Shortcuts
Left Alt + Left Shift + Num Lock Turn Mouse Keys on or off
Left Alt + Left Shift + PrtScn Turn High Contrast on or off
Num Lock (hold for 8 seconds) Turn Toggle Keys on or off
Right Shift (hold for 8 seconds) Turn Filter Keys on and off
Shift (pressed 5 times) Turn Sticky Keys on or off
Windows Key + U Open Ease of Access Center

Function Key Keyboard Shortcuts
F1 Open Help window
F2 Rename the selected item
F3 Opens Search window
F4 Display the Address bar drop down list in Windows Explorer and Internet Explorer
F5 Refresh the current active window
F6 Cycle through items in current active window
F10 Displays the menu bar in the active window and underlines the menu bar shortcut keys
F11 Toggle Full Screen Mode On or Off in Windows Explorer and Internet Explorer
Alt + F4 Close the current active window or program. From the desktop, it opens the Shut Down Windows window.
Ctrl + F4 Close the active document (in programs that allow you to have multiple documents open simultaneously)
Shift + F10 Open context menu of selected item

Magnifier Keyboard Shortcuts
Ctrl + Alt + Arrow keys Pan in the direction of the arrow keys
Ctrl + Alt + D Switch to docked mode
Ctrl + Alt + F Switch to full-screen mode
Ctrl + Alt + I Invert colors
Ctrl + Alt + L Switch to lens mode
Ctrl + Alt + R Resize the lens
Ctrl + Alt + Spacebar Show the mouse pointer
Windows Key + Esc Exit Magnifier
Windows Key + Plus Sign (+) or Minus Sign (-) Zoom in or out

Paint Keyboard Shortcuts
Alt Display keytips
Alt + F4 Close a picture and its Paint window
Ctrl + A Select the entire picture
Ctrl + B Bold selected text
Ctrl + C Copy a selection to the Clipboard
Ctrl + E Open the Properties dialog box
Ctrl + G Show or hide gridlines
Ctrl + I Italicize selected text
Ctrl + Minus Sign (-) Decrease the width of a brush, line, or shape outline by one pixel
Ctrl + N Create a new picture
Ctrl + O Open an existing picture
Ctrl + P Print a picture
Ctrl + Page Down Zoom out
Ctrl + Page Up Zoom in
Ctrl + Plus Sign (+) Increase the width of a brush, line, or shape outline by one pixel
Ctrl + R Show or hide the ruler
Ctrl + S Save changes to a picture
Ctrl + U Underline selected text
Ctrl + V Paste a selection from the Clipboard
Ctrl + W Open the Resize and Skew dialog box
Ctrl + X Cut a selection
Ctrl + Y Redo a change
Ctrl + Z Undo a change
Delete Delete a selection
Esc Cancel a selection
F1 Open Paint Help
F10 Display keytips
Shift + F10 Show the current shortcut menu
F11 View a picture in full-screen mode
F12 Save the picture as a new file
Right Arrow Move the selection or active shape right by one pixel
Left Arrow Move the selection or active shape left by one pixel
Down Arrow Move the selection or active shape down by one pixel
Up Arrow Move the selection or active shape up by one pixel

Remote Desktop Keyboard Shortcuts
Alt + Delete Display the system menu.
Alt + Home Display the Start menu.
Alt + Insert Cycle through programs in the order that they were started in.
Alt + Page Down Move between programs from right to left.
Alt + Page Up Move between programs from left to right.
Ctrl + Alt + Break Switch between a window and full screen.
Ctrl + Alt + End Display the Windows Security dialog box.
Ctrl + Alt + Minus Sign (-) on numeric keypad Place a copy of the active window, within the client, on the Terminal server clipboard (provides the same functionality as pressing Alt+PrtScn on a local computer).
Ctrl + Alt + Plus Sign (+) on numeric keypad Place a copy of the entire client window area on the Terminal server clipboard (provides the same functionality as pressing PrtScn on a local computer).
Ctrl + Alt + Right Arrow Tab out of the Remote Desktop controls to a control in the host program (for example, a button or a text box). Useful when the Remote Desktop controls are embedded in another (host) program.
Ctrl + Alt + Left Arrow Tab out of the Remote Desktop controls to a control in the host program (for example, a button or a text box). Useful when the Remote Desktop controls are embedded in another (host) program.

Taskbar Keyboard Shortcuts
Ctrl + Left Click Use on pinned taskbar program icon links to switch through that program’s open windows.
Ctrl + Shift + Left Click Use on pinned taskbar program icon links to open another instance of that program with Administrator privileges
Shift + Left Click Use on pinned taskbar program icon links to open another instance of that program.
Shift + Right Click Use on pinned taskbar program icon links to open the context menu for the icon.
Windows Key + 1 to 0 Opens the pinned taskbar icon link that corresponds to the order that they are in from left (1) to right (0) on the taskbar. 0 is for 10.
Windows Key + T Cycle through programs on the taskbar. Press Enter to open the one selected.
Windows Key + Shift + T Cycle backwards through programs on the taskbar. Press Enter to open the one selected.

Windows Logo Keyboard Shortcuts
Windows Key Open or close the Start menu
Windows Key + Pause/Break Opens the System properties window
Windows Key + B Moves focus to Notification Area on the taskbar
Ctrl + Windows Key + B Switch focus to the program that displayed a message in the notification area
Windows Key + D Toggles to Show Desktop and restore desktop
Windows Key + M Minimize all opened windows
Windows Key + Shift + M Restore minimized windows to the desktop
Windows Key + E Open Window Explorer to Libraries
Windows Key + F Open Search window
Ctrl + Windows Key + F Search for computers (if you are on a network)
Windows Key + G Displays desktop gadgets
Windows Key + L Lock your computer or switch users
Windows Key + P Displays desktop to projector display presentation switch window.
Windows Key + R Open Run command window
Windows Key + T Cycle through programs on the taskbar. Press Enter to open the one selected.
Windows Key + Shift + T Cycle backwards through programs on the taskbar. Press Enter to open the one selected.
Windows Key + Tab Cycle through open windows by using Flip 3D. Release to open the window in the front.
Ctrl+Windows Key + Tab Use the tab or arrow keys to cycle through open windows by using Flip 3D. Press enter or click on the first window to open the window in the front.
Windows Key + U Open Ease of Access Center
Windows Key + X Open Windows Mobility Center
Windows Key + Spacebar Press and hold for a Desktop Preview. Also known as Aero Peak.
Windows Key + 1 to 0 Opens the program pinned to the taskbar that corresponds to the order that they are in from left (1) to right (0) on the taskbar. 0 is for 10.
Ctrl+Windows Key + 1 to 0 Switch to the last active window of the program pinned to the taskbar that corresponds to the order that they are in from left (1) to right (0) on the taskbar. 0 is for 10.
Shift + Windows Key + 1 to 0 Start a new instance of the program pinned to the taskbar that corresponds to the order that they are in from left (1) to right (0) on the taskbar. 0 is for 10. If the program is already running, switch to that program.
Windows Key + Left Arrow Docks and undocks current active window to the left side of the screen.
Windows Key + Shift+ Left Arrow Moves the current active window over one monitor to the left.
Windows Key + Right Arrow Docks and undocks current active window to the right side of the screen.
Windows Key, Right Arrow, Enter Shutdown
Windows Key, Right Arrow, Right Arrow, R Restart
Windows Key, Right Arrow, Right Arrow, S Sleep
Windows Key, Right Arrow, Right Arrow, W Switch Users
Windows Key + Shift+ Right Arrow Moves the current active window over one monitor to the right.
Windows Key + Up Arrow Maximizes current active window to full screen.
Windows Key + Shift + Up Arrow Maximizes current active window vertically.
Windows Key + Shift + Down Arrow Restores vertically maximized current active window back to the way it was before maximized vertically.
Windows Key + Down Arrow Minimizes current active window to taskbar.
Windows Key + Home Toggles minimize and restore not active open windows.
Windows Key + + Zoom in
Windows Key + – Zoom out
Windows Key + = Open Magnifier

Windows Media Player Keyboard Shortcuts
Alt + 1 Video Size 50% in Now Playing or skin mode, with a video playing
Alt + 2 Video Size 100% in Now Playing or skin mode, with a video playing
Alt + 3 Video Size 200% in Now Playing or skin mode, with a video playing
Alt + Enter Full Screen Toggle in Now Playing, skin, or full screen mode
Ctrl + 1 Switches to library mode from any mode
Ctrl + 2 Switches to skin mode from any mode
Ctrl + 3 Switches to player mode from any mode except full screen
Ctrl + 7 Add to Play in library mode
Ctrl + 8 Add to Burn in library mode
Ctrl + 9 Add to Sync in library mode
Ctrl + A Selects everything in a list in the library or list
Ctrl + B Previous (Item or Chapter) with content playing
Ctrl + E Focus on Search text box and switch to library mode if not there
Ctrl + F Next (Item or Chapter) with content playing
Ctrl + H Turn on/off shuffle mode
Ctrl + J Eject in any mode
Ctrl + M Toggle menu bar in library in any mode
Ctrl + N Create playlist in library mode
Ctrl + O Shows Open Dialog in any mode
Ctrl + P Play/Pause Toggle with content queued up
Ctrl + Q Adds selected track to open list. Default is Play list.
Ctrl + S Stops Playback with content playing
Ctrl + T Turn on/off repeat mode in any mode
Ctrl + U Shows Open URL Dialog in any mode
Ctrl + W Stops playback with content playing or paused
Ctrl + Shift + B Rewinds playing content with DVD playing
Ctrl + Shift + C Caption On/Off Toggle when playing content which has captions
Ctrl + Shift + F Fast forwards playing content with content playing
Ctrl + Shift + G Play Speed Fast with content playing
Ctrl + Shift + N Play Speed Normal with content playing
Ctrl + Shift + S Play Speed Slow with content playing
Ctrl + Right Arrow Next playlist in playlist history when focus is not on Seek bar
Ctrl + Left Arrow Previous playlist in playlist history when focus is not on Seek bar
Ctrl + Right Arrow Skip forward (large increment) when focus is on Seek bar
Ctrl + Left Arrow Skip backward (large increment) when focus is on Seek bar
Shift + Right Arrow Skip forward (small increment) when focus is on Seek bar
Shift + Left Arrow Skip backward (small increment) when focus is on Seek bar
Right Arrow Skip forward when focus is on Seek bar
Left Arrow Skip backward when focus is on Seek bar
Ctrl + Click Resize player to image in Now Playing mode
Escape Return to Now Playing in Full Screen Mode
F1 Opens Help file in any mode
F2 Edit meta data column in library mode with an item selected
F4 Switch view mode in library mode, focus in list view
F5 Refresh screen when focus is on library or in online services
F6 Increases album art when focus is in list view
Shift + F6 Decreases album art when focus is in list view
F7 Mutes sound in any mode
F8 Decrease sound volume in any mode
F9 Increases sound volume in any mode
F10 Show menu bar in library from any mode
Shift + F10 Context menu shortcut in any mode

WordPad Keyboard Shortcuts
Alt + F4 Close WordPad
Ctrl + 1 Set single line spacing
Ctrl + 2 Set double line spacing
Ctrl + 5 Set line spacing to 1.5
Ctrl + A Select the entire document
Ctrl + Shift + A Change characters to all capitals
Ctrl + B Make selected text bold
Ctrl + C Copy a selection to the Clipboard
Ctrl + D Insert a Microsoft Paint drawing
Ctrl + Delete Delete the next word
Ctrl + E Align text center
Ctrl + End Move to the end of the document
Ctrl + F Find text in a document
Ctrl + H Replace text in a document
Ctrl + Home Move to the beginning of the document
Ctrl + I Italicize selected text
Ctrl + J Justify text
Ctrl + L Align text left
Ctrl + Shift + L Change the bullet style
Ctrl + N Create a new document
Ctrl + O Open an existing document
Ctrl + P Print a document
Ctrl + Page Down Move down one page
Ctrl + Page Up Move up one page
Ctrl + R Align text right
Ctrl + S Save changes to a document
Ctrl + U Underline selected text
Ctrl + V Paste a selection from the Clipboard
Ctrl + X Cut a selection
Ctrl + Y Redo a change
Ctrl + Z Undo a change
Ctrl + = Make selected text subscript
Ctrl + Shift + = Make selected text superscript
Ctrl + Shift + > Increase the font size
Ctrl + Shift + < Decrease the font size
Ctrl + Left Arrow Move the cursor one word to the left
Ctrl + Right Arrow Move the cursor one word to the right
Ctrl + Up Arrow Move the cursor to the line above
Ctrl + Down Arrow Move the cursor to the line below
F1 Open WordPad Help
F3 Find the next instance of the text in the Find dialog box
F10 Display keytips
Shift + F10 Show the current shortcut menu
F12 Save the document as a new file

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In this post I will show you how to import and export your email, contacts, calendars, etc. from Microsoft Outlook 2007. This is something people often forget to do when reformatting a PC. The worst part is most local email services don’t keep your emails on their servers; ie: Once your emails are downloaded into Outlook; they are deleted off their servers. They do this because it means they dont need as much storage; and when these services are outsources it means they save a bit of money.

There is also a local copy of your .pst files that are saved automatically in case something happens and you need to retrieve your files. The way to find this file is by first enabling to view hidden files in your folder options, then depending on what OS you are using you want to go to my documents > user in question > app data (hidden folder) > local > microsoft > outlook . Inside this folder you will see a .pst file. This is how you can restore your emails if something happens and you aren’t able to view them anymore.

Okay so the first part to this will be how to export the .PST file

1- Open up Microsoft Outlook and click on File > Import and Export

2- Since we first need to export the .PST file before we can import it again we want to select “Export to a file” and click “Next”

3- Here is where you select where you want the file to be saved. I usually save it to my desktop and then just move it where i want it after that. So select where you want it by click on ‘Browse…” and when you have made your selection click on “Finish”

4- Here you want to make sure you select “Personal Folders” because if you select one of the other individual options you will only export that. ie: if you select “Calendar” only your “Calendar” will be exported. We want to export all the settings which is why we select “Personal Folders”. Also make sure that you check the box beside “Include subfolders” this will select all the outlook settings. When you have do this click on “Next”.

5- Finally we want to select where to save the file, as I mentioned above i usually save it to my desktop (because it’s easy to find) and then move it where i want it after this. Select the file name you want it to be and click on “Ok”

Now, if you are trying to import the file, it is almost the same process except that on step 2 you will be selecting “Import from a file” instead of “Export to a file” and on step 3 you will be browsing to find your backup file (i usually place it on the desktop to make it easy to find it)

*If you have any questions, please post them below and i will respond to them promptly

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